Corporate micro-events: the trend that is transforming Vincci Hotels' spaces

Micro corporate events are revolutionising the way business meetings are organised. This more intimate format allows for personalised attention and promotes interaction among attendees. Vincci Hoteles is adapting to this trend, transforming its spaces in response to new dynamics in professional event planning.

Definition and characteristics of micro-events

Micro-events are characterised by their compact format, usually involving between 10 and 50 participants. Some features that distinguish micro-events are:

-Smaller-scale meetings that encourage direct communication among attendees.
-Flexibility in planning and execution, tailored to the specific needs of each group.
-Opportunities for interactive activities that encourage the active participation of everyone present.
This format seeks to maximise the attendee experience, creating a space where more meaningful and authentic relationships can be cultivated.

Why micro-events are gaining popularity

The growing popularity of micro-events stems from several factors that make them attractive to companies. First, the COVID-19 pandemic shaped event organisation, forcing companies to rethink their strategies. The imposed restrictions led to reduced capacity limits and increased safety measures, encouraging the adoption of smaller, more manageable formats.

In addition, the search for more personalised experiences has led organisations to value creating events where each participant feels included and heard. Companies have found that these smaller gatherings result in:

-Reducing operating costs by lowering the number of attendees.
-Optimising resource use, both human and material.
-Improving the quality of content and interaction during sessions.
In this context, micro-events have proven to be an effective solution for companies looking to maintain their ability to connect and collaborate in a smaller, more effective environment.

Advantages of organising micro-events at Vincci Hoteles

Organising micro-events at Vincci Hoteles offers numerous benefits that meet corporate demands. This approach allows maximising the attendee experience, ensuring personalised and sustainable events.

Sustainability and environmental responsibility

One of the most notable aspects of organising micro-events at Vincci Hoteles is its firm commitment to sustainability.

Personalisation and attention to detail

The focus on personalisation is another aspect that sets Vincci Hoteles apart. Each event can be tailor-made to suit the specific needs of businesses.

Event customisation options

-Selection of spaces adapted to the event’s theme.
-Customised seating arrangements to encourage interaction.
-Development of agendas tailored to the specific objectives of the event.

Exclusive gastronomic experiences

The gastronomic offering at Vincci Hoteles’ micro-events is a key feature. Organisers can choose exclusive menus made with fresh, local ingredients. From interactive buffets to tasting menus.

Use of advanced technology to ensure success

Implementing technology in micro-event organisation boosts the success of any event, and Vincci Hoteles knows this. That’s why every aspect is executed smoothly and efficiently.

Vincci App for event management

The Vincci App is designed to streamline management by enabling:

- Learning about their hotels
- Comfortably discovering all hotel services.
- Booking restaurant tables, ordering room service, booking spa treatments, spaces for micro-events, and much more.
- Accessing tours and points of interest in the destination city.
- Enjoying the most exclusive promotions at each hotel.

Real-time feedback and event evaluation

Another competitive advantage is the ability to receive real-time feedback. Through specific surveys, organisers can gather valuable insights into the attendee experience. This continuous evaluation allows for adjustments on the fly and improvements for future editions.

Vincci Hoteles locations

Located in prime locations, Vincci offers over thirty options in various cities across four countries, making it easy for businesspeople to choose the ideal hotel for micro-events.

Facilities and services for events

Vincci Hotels features a variety of venues equipped with cutting-edge technology, as well as multifunctional rooms suitable for presentations, workshops, or executive meetings. Terraces, rooftops, and indoor gardens. The facilities are designed to accommodate everything from formal meetings to dinners and cocktail events in a more relaxed atmosphere. Attention to detail and personalised service are defining characteristics of every event hosted here.

Comprehensive solutions for event planners

Event planning requires a meticulous approach and proper support. Vincci Hoteles offers complete solutions to ensure a memorable experience, from initial planning to final execution.

Personalised services to ensure a unique experience

Personalisation is a key element in creating successful micro-events. Each organisation has specific needs and goals, so Vincci Hoteles adapts its offering to each client’s specifications, ensuring each event is unique and reflects the brand’s identity. Personalised services include:

- Planning advice: A team of experts is available to assist with event design, suggesting best practices and creative solutions.
- Custom catering options: Menus are available that cater to attendees’ dietary preferences.
- Tailored decoration: The atmosphere of each event can be transformed with specific decorations aligned with the meeting’s theme.
- Professional technical services: From lighting to sound, access to the latest technology is provided to optimise presentation and interactivity.

Collaboration with industry professionals to maximise impact

The collaboration between Vincci Hoteles and industry professionals is essential to ensuring the success of micro-events. Partnering with experts enhances every aspect of the event, from logistics to the attendee experience. This collaboration includes:

- Network of suppliers: Vincci works with a wide range of service providers, ensuring quick access to additional resources like florists, transport, and photographers.
- Relationship management: Open and ongoing communication is encouraged between organisers and hotel staff, allowing for on-the-fly adjustments and ensuring everything runs smoothly.
- Ongoing staff training: The Vincci team receives regular training on event trends, ensuring they stay up to date with best practices and available technology.
- Post-event surveys: Gathering attendee feedback is used to make continual improvements, ensuring each new event exceeds expectations.

"Come. Be amazed. Discover more than 40 four- and five-star hotels where every experience is unique. Open your eyes. Take a peek. Enjoy the most privileged locations. Look. Touch. Feel a design and style that shine through every detail. Rest. Relax. Let yourself be taken care of with service focused on you. Dream. Smile. Live. You are at a Vincci."

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